Utility Software, Application Software
System
Software - Utility Software
Utility software assist the OS in smooth functioning of
computer.
Examples: Windows defender, windows disk clean up tool,
Antivirus, backup software, file manager, disk compression tool, backup files
all are utility software.
Antivirus
A virus is a malicious program that attaches itself to a host
program and makes multiple copies of itself. It slows down the system, corrupts
or destroys the files in the system. Antivirus is a software that supports the
OS in providing virus free environment to the users. It scans the system for
any virus and if detected, gets rid of it by deleting or isolating it.
Also, you can set up your system for periodic scans or scan
whenever you feel the need.
Disk cleanup
Disk cleanup tools assist users as how to free the disk space.
The software scans hard disks to find files that are no longer used and frees
up space by deleting them.
Disk defragmenter
Disk defragmenter is a disk management utility. It rearranges
the fragmented files on contiguous locations in order to increase file access
speed. Large files are broken down into fragments (small parts) and stored in
non-contiguous locations, if contiguous locations are not available. When such
files are accessed by the user, access speed is slow due to fragmentation. Disk
defragmenter utility scans the hard disk and tries to assemble file fragments
so that they may be stored in contiguous locations.
Compression tools
What do you do if you have to save a folder in a pen drive and
you have limited space?
You look for
compression tools like WinRAR, 7-Zip etc. to compress or reduce the file size.
Operating system too look at ways to minimize amount of
storage space taken by files. Compression tools are utilities that assist
operating systems in reducing file size so that they take less space. After
compression files are stored in a different format and cannot be read or edited
directly. The compressed folder is uncompressed before it can be accessed for
further use.
Backup
Backup utility allows backing up of files, folders or complete
disks. Backups are taken so that data may be restored in case of data loss.
Backup is a service provided by all operating systems. In a networked systems
backup is done on backup servers and in stand-alone systems backup is taken on
a different drive. You may also keep a backup of data using cloud service.
Application Software
Application software is a set of instructions that are
designed to perform a specific task.
General purpose application software
This type of software is developed by keeping in mind the
general needs of a large number of can be used for a variety of tasks and is
not limited to perform a particular function. It is also referred software
packages.
Examples: word processors, spreadsheets, databases, desktop
publishing packages
Word processing software
Word processor is a software that includes a number of tools
to edit, format and pages in a document. For example, you can make changes
anytime, apply formatting features, check spelling, grammar, organize text into
columns, add headers, footers, page numbers, insert table, illustrations, etc.
Also, it makes it easier for you to perform repetitive tasks. A mail merge
feature of word processing allows to produce all the letters using one template
document and a table with parents names and addresses in the database. Some
word processors come equipped with predefined themes and templates to make it
easier for you to start your work.
Microsoft Word is the most popular word processing software.
Other examples of word processing software are: Apple Pages, LibreOffice
Writer.
Spreadsheets software
Electronic spreadsheet is powerful and versatile software that
is used to store information, compile data, sort, rearrange data in order to analyse
and make decisions and produce graphs and charts. Electronic spreadsheet is
thus more time efficient than sorting through mounds of paper to gather
critical bits of information.
Microsoft Excel is the most popular spreadsheet software.
Other examples of spreadsheet software are: Apple Number, LibreOffice Calc.
Presentation software
Presentation tool is one of your most powerful tools for
communicating ideas and information about a topic in a systematic manner. You
can place your content into a series of slides that are projected to an
audience, printed and distributed as handouts or published online using
different file formats.
Microsoft PowerPoint is the most popular presentation
software. Other examples of presentation software are: Apple Keynote,
LibreOffice Impress.
Database management (DBMS) software
A database is a large collection of data entered in a computer
system and stored for future use. The computerized information in the database
is organized so that the parts that have something in common can be retrieved
easily.
Microsoft Access is the most popular presentation software.
Other examples of database software are: Apple Keynote, LibreOffice Base.
Customized application software
This software is designed according to the specific needs of
an organization or an individual. It is used only by companies with large
computer departments or where application packages are not available.
Examples: Software needed for accounting management, inventory
control, automation system, reservation system for railway and flight bookings,
payroll system, school inventory, billing system or invoicing etc.
Know More
Customised software is tailor-made, that is, it is made
according to the user's specific requirement. It is also known as tailor-made
or bespoke software.
Content Management System (CMS)
A content management system caters to the needs of the average
consumer and it allows the developers to add features and make improvements
along the way. A custom CMS might be what you are looking for. It facilitates
social media integration, website maintenance, online security and more.
WordPress, Drupal, Joomla, Weebly are examples of CMS software.
Customer Relationship Management (CRM)
Customer relationship management system keeps track of
customers, vendors, prospects and referrals. Several of the most important
benefits of CRM are monitoring marketing campaigns, settling appointments,
managing contacts, identifying trends, spotting patterns, and handling customer
service. A CRM platform uses a dashboard, as well as various reporting and
analytics tools that help business owners keep track of everything that happens
to their website. Start-ups can choose the tools available that best complement
their business needs. SalesForce, Recruit CRM, Bullhorn, Agile CRM are example
of a customer relationship management software.
Business process automation system
Processing a request using paper forms, online calendars,
sticky notes, all kinds of software tools, etc. is outdated. This way of doing
business is inefficient. With an automated business process, company owners
many keep a check on late payments, payments for goods, slow sales approvals or
slow down productivity.
It also manages team workflow by collaborating with the teams,
scheduling processes, controlling permissions, recurring processes and standard
operating procedures using forms.
Examples of automation system for business include, Process
Street, Oracle BPM, TIBCO BPM, Process Bliss.
Automated invoicing
Proper invoicing and billing require a lot of care and has
very little room for error.
With automated billing and invoicing software businesses
perform automated calculations as per the taxes, process payments and get
notifications. They are also useful for bookkeeping and record-keeping
purposes.
GST billing software with advanced features for bookkeeping
and data entry makes every accounting and financial task simple. It eliminates
the need for manual data entry and confirms that every financial figure you
mention is accurate. Examples for billing and invoicing software are Zoho
invoice, Tipalti, Billbooks, Tally.
So, that’s it for today.
We will in next blog.
Thank You!!
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